Imagine you’re running a creative enterprise that makes video content for use in advertising. Large file transfer is therefore a part of daily life for you, but when it comes to sharing these files, you are constantly running into obstacles. You’re possibly being frustrated by file size limits, or file transfer speeds are too slow…the potential list is endless.
Luckily, there are a good number of solutions to help those who have to handle regular transferring of large media files and others that won’t fit into a typical gmail attachment.
Dedicated File Transfer Platforms
The best and most comprehensive solution to this kind of problem is to use a dedicated platform that is customised to suit your exact file sharing needs. These systems can be installed on every employee computer and will allow for the effortless and seamless transfer of files to and fro between individuals.
Some may wonder why the expense of a dedicated platform is more worthwhile than just using a more common cloud storage solution. Cloud storage is a viable solution for some (see below), but sometimes the capacities may still be insufficient, and there are often question marks hanging over those services when it comes to cybersecurity. Therefore, more specialised platforms are better suited to allay those fears while also providing a fast, convenient and compatible solution for file sharing.
One of the longest-standing solutions to issues surrounding the sharing of large files is to simply use data compression software. One of the earliest examples that most people remember is WinZip. The idea was that you’d gather together a collection of files, for example a collection of MP3 files that together make up 30-40MB — too large for most email attachment capacities. Compression software would put all the MP3 files together zipped in a single folder and reduce the overall size.
Compressed files can be sent and then reopened in their original size when they reach their intended recipient. It’s still a good solution for some, but when you’re trying to send multiple files of 100MB+ in size, its limitations can start to come through. File compression also adds steps to the process, making it more cumbersome.
When sharing files locally within the same office, the use of removable storage might become the preferred method of sharing. Using USB flash drives and portable hard disks is certainly a simple approach, but of course it’s far less convenient and involves people having to physically copy materials to such drives before taking them in person to whoever needs to borrow them. There may also arise issues of private information being leaked if someone copies more than they should from another person’s hard drive.
Removable storage does provide a secure method of storing sensitive data, however, that protects it from cyber criminals. An offline hard disk is, after all, unhackable.
As we mentioned further above, cloud storage systems such as Google Drive have also long been used as file sharing solutions. These work well up to a point, but if there is a strong degree of confidentiality involved in the material being shared, then a more secure system is needed. Data loss can be extremely damaging to an enterprise’s reputation, and can leave them open to serious legal liabilities.
Use a VPN
Finally, there are virtual private networks (VPNs) that can be used to help transfer files. If your internet service provider strictly controls bandwidth that in turn restricts the size of files you can send across your network, then a VPN can help to bypass it. The VPN will encrypt your files so that the ISP is unable to identify the precise contents. That also means it can’t see the size of the files, which means you can bypass the limitations.